Administrative Assistant - Pupil Services at Downingtown Administration Office
Downingtown, PA Downingtown, PA $25.
17 an hour $25.
17 an hour 12 hours ago 12 hours ago 12 hours ago JobID:
4912 Position Type:
Support/Administrative Assistant Date Posted:
5/22/2023 Location:
Administrative Office Date Available:
June, 2023 Closing Date:
05/31/2023 Position:
Administrative Assistant - Pupil Services Location:
Administration Building/Central Office Start Date:
June, 2023 Specifications:
7 hours per day, 5 days per week, for 12 months per year (260 contract days); Year-round with benefits Pay rate:
$25.
17 per hour to $31.
52 per hour At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education.
As a diverse district, we continually seek ways to strengthen our educational environment.
We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives.
Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment.
If you want to be part of our Downingtown Proud team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
At the Downingtown Area School District we value our employees.
We seek to hire new staff who:
Communicate openly to build relationships and trust Partner with team members to see the TEAM succeed Demonstrate a growth mindset and seek ongoing opportunities for growth Embrace and support a safe and inclusive environment Eagerly and enthusiastically support student learning Strive to be kind and reflective Focus on the solution and put people first Lead by example! Job
Summary:
Coordinates and implements daily and strategic operations in order to assist and support director and department with administrative responsibilities.
Qualifications:
To successfully perform this position, a person must be able to perform each primary duty satisfactorily.
The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary.
High school diploma plus two years post secondary education or five years experience in a similar position.
Four year degree preferred.
Knowledge of standard office procedures and practices.
Ability to handle multiple tasks simultaneously.
Proficient administrative skills, including organizational skills and the ability to meet deadlines.
Strong technology skills, including but not limited to all tools in the Office and Google Suites.
Proficiency in the use of technology for individual and system management, communication, and research.
Strong mathematical, verbal, and written communication skills.
Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated.
Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
Candidate must adhere to all local, state, federal, and school code requirements for employment.
Duties &
Responsibilities:
(The description below is abbreviated.
Other duties will be assigned by management) Answers incoming telephone calls:
screens callers, schedules appointments and meetings for division administrators using electronic scheduling programs, reschedules or cancels appointments, responds to inquiries, routes calls, records accurate messages, and retrieves and returns electronic voice mail messages promptly.
Processes daily mail:
receives, opens, date stamps, sorts, distributes.
Processes outgoing mail via inter-school & regular mail systems.
Utilizes various software products to design and develop correspondence, flyers, spreadsheets, etc.
, for projects, meetings, workshops.
Composes, designs, faxes, proofreads, prints, duplicates, collates, distributes, and files division materials:
correspondence, memos, reports, bids, and budgets.
Responds to, or redirects, all forms of communication.
Monitors weekly, maintains, and updates monthly department website.
Prepares and submits purchase orders and requisitions and reconciles expenditures as needed for the division.
Sets up and maintains efficient office systems and procedures:
maintain filing systems in proper order for efficient retrieval; maintains confidential files; maintains an organized electronic filing system.
Interfaces with all levels of employees and external contacts:
greets visitors, provides assistance and information, responds to inquiries and requests, and makes referrals to third parties when appropriate.
Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments ensuring timely follow through.
Meets regularly with the director to review work and appointment schedule:
discusses assignments, reviews progress of projects, agrees on goals and timetables, confirms appointment schedule, notifies receptionists of expected visitors, is proactive, anticipates the needs of the director, and acts without being prompted.
Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports, performs budget computations, monitors, reports progress, and finalizes reports relevant to issues of the day, week, month, or time of year.
State and federal reports include SHARRS, Act 16, Contingency funds, and others as assigned.
Tracks budget expenditures, submits monthly reports of expenditures and supports budget development with the director.
Schedules, prepares agenda, attends and takes minutes for meetings as required.
Reserves room accommodations and makes necessary arrangements for refreshments for various meetings.
Arranges reasonable and efficient transportation plans and reserves accommodations for meetings and conferences.
Uses initiative and decision making skills to assist the director.
Creates and maintains position procedure outline to describe day to day duties of the position/division as needed.
Works in collaboration and coordination with other assistants to ensure accurate communication across departments.
Maintains supplies and orders as needed for the division.
Position/Department Specific - Duties &
Responsibilities:
Maintain Supervisors' appointments:
schedule multi-partied meetings with personnel, IU, and parents as needed.
Maintains state mandated confidential records for every special education student in the district.
Maintains student database for all pupil services areas (special ed, gifted, 504).
Responds to parent inquiries for pupil services.
Assists with the process of arranging subs for nurse coverage as needed.
Summary of
Benefits:
Medical including Telemedicine Prescription Dental Vision Flexible Spending Accounts Life Insurance Disability Insurance Workers' Compensation Paid Sick, Vacation, and Personal Days Employee Assistance and Advocacy Program Tuition Reimbursement State Pension System (PSERS) Wellness incentives, including fitness club reimbursement and much more! To find out more about our locations,.
Apply Online EOE.
Estimated Salary: $20 to $28 per hour based on qualifications.
17 an hour $25.
17 an hour 12 hours ago 12 hours ago 12 hours ago JobID:
4912 Position Type:
Support/Administrative Assistant Date Posted:
5/22/2023 Location:
Administrative Office Date Available:
June, 2023 Closing Date:
05/31/2023 Position:
Administrative Assistant - Pupil Services Location:
Administration Building/Central Office Start Date:
June, 2023 Specifications:
7 hours per day, 5 days per week, for 12 months per year (260 contract days); Year-round with benefits Pay rate:
$25.
17 per hour to $31.
52 per hour At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education.
As a diverse district, we continually seek ways to strengthen our educational environment.
We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives.
Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment.
If you want to be part of our Downingtown Proud team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
At the Downingtown Area School District we value our employees.
We seek to hire new staff who:
Communicate openly to build relationships and trust Partner with team members to see the TEAM succeed Demonstrate a growth mindset and seek ongoing opportunities for growth Embrace and support a safe and inclusive environment Eagerly and enthusiastically support student learning Strive to be kind and reflective Focus on the solution and put people first Lead by example! Job
Summary:
Coordinates and implements daily and strategic operations in order to assist and support director and department with administrative responsibilities.
Qualifications:
To successfully perform this position, a person must be able to perform each primary duty satisfactorily.
The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary.
High school diploma plus two years post secondary education or five years experience in a similar position.
Four year degree preferred.
Knowledge of standard office procedures and practices.
Ability to handle multiple tasks simultaneously.
Proficient administrative skills, including organizational skills and the ability to meet deadlines.
Strong technology skills, including but not limited to all tools in the Office and Google Suites.
Proficiency in the use of technology for individual and system management, communication, and research.
Strong mathematical, verbal, and written communication skills.
Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated.
Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
Candidate must adhere to all local, state, federal, and school code requirements for employment.
Duties &
Responsibilities:
(The description below is abbreviated.
Other duties will be assigned by management) Answers incoming telephone calls:
screens callers, schedules appointments and meetings for division administrators using electronic scheduling programs, reschedules or cancels appointments, responds to inquiries, routes calls, records accurate messages, and retrieves and returns electronic voice mail messages promptly.
Processes daily mail:
receives, opens, date stamps, sorts, distributes.
Processes outgoing mail via inter-school & regular mail systems.
Utilizes various software products to design and develop correspondence, flyers, spreadsheets, etc.
, for projects, meetings, workshops.
Composes, designs, faxes, proofreads, prints, duplicates, collates, distributes, and files division materials:
correspondence, memos, reports, bids, and budgets.
Responds to, or redirects, all forms of communication.
Monitors weekly, maintains, and updates monthly department website.
Prepares and submits purchase orders and requisitions and reconciles expenditures as needed for the division.
Sets up and maintains efficient office systems and procedures:
maintain filing systems in proper order for efficient retrieval; maintains confidential files; maintains an organized electronic filing system.
Interfaces with all levels of employees and external contacts:
greets visitors, provides assistance and information, responds to inquiries and requests, and makes referrals to third parties when appropriate.
Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments ensuring timely follow through.
Meets regularly with the director to review work and appointment schedule:
discusses assignments, reviews progress of projects, agrees on goals and timetables, confirms appointment schedule, notifies receptionists of expected visitors, is proactive, anticipates the needs of the director, and acts without being prompted.
Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports, performs budget computations, monitors, reports progress, and finalizes reports relevant to issues of the day, week, month, or time of year.
State and federal reports include SHARRS, Act 16, Contingency funds, and others as assigned.
Tracks budget expenditures, submits monthly reports of expenditures and supports budget development with the director.
Schedules, prepares agenda, attends and takes minutes for meetings as required.
Reserves room accommodations and makes necessary arrangements for refreshments for various meetings.
Arranges reasonable and efficient transportation plans and reserves accommodations for meetings and conferences.
Uses initiative and decision making skills to assist the director.
Creates and maintains position procedure outline to describe day to day duties of the position/division as needed.
Works in collaboration and coordination with other assistants to ensure accurate communication across departments.
Maintains supplies and orders as needed for the division.
Position/Department Specific - Duties &
Responsibilities:
Maintain Supervisors' appointments:
schedule multi-partied meetings with personnel, IU, and parents as needed.
Maintains state mandated confidential records for every special education student in the district.
Maintains student database for all pupil services areas (special ed, gifted, 504).
Responds to parent inquiries for pupil services.
Assists with the process of arranging subs for nurse coverage as needed.
Summary of
Benefits:
Medical including Telemedicine Prescription Dental Vision Flexible Spending Accounts Life Insurance Disability Insurance Workers' Compensation Paid Sick, Vacation, and Personal Days Employee Assistance and Advocacy Program Tuition Reimbursement State Pension System (PSERS) Wellness incentives, including fitness club reimbursement and much more! To find out more about our locations,.
Apply Online EOE.
Estimated Salary: $20 to $28 per hour based on qualifications.
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